Federal Compliance & Student Consumer Information

Disclosures and Consumer Information

This webpage has been created to fulfill Hardin-Simmons University compliance with the disclosure requirements under Title IV and the Higher Education Opportunity Act of 2008.  Institutions of Higher Education participating in financial aid programs are required to disclose specified information to all prospective students, their families, high school counselors and coaches, as well as prospective employees, current students, and current employees.  Below is a list of the disclosure requirements and links to pages that contain the actual information or where to obtain the information.

Availability of Institutional and Financial Aid Information

  1. About Hardin-Simmons University
  2. Notice of Availability of Financial Aid Information.  A link to financial information is sent to students from the HSU Business Office on payment reminders sent out before the first bill and on past due emails after the monthly bill has been sent.
  3. Contact Information for Assistance in Obtaining Institutional or Financial Aid Information

Student Financial Aid

  1. Student Financial Aid Information and Process: Prospective Students and Current Students
  2. Federal Student Aid: Notice of Federal Student Financial Penalties for Drug Law Violations

Institutional Information

  1. Privacy of Student Records – Family Educational Rights and Privacy Act (FERPA). Additional information on FERPA can be found at the U.S. Department of Education website.
  2. Consumer Information on College Navigator Website
  3. Services Available to Students with Disabilities
  4. Student Body Diversity and College Simply Demographics and Diversity Data
  5. Cost of Attendance at HSU
  6. Net Price Calculator
  7. Refund Policy
  8. Registration Cancellation A cancellation occurs when a student decides not to attend classes for a semester prior to the first day of classes for that semester.
  9. Changes in Hours & Withdrawals

Official Withdrawals

    1. Student initiates request for withdrawal in the Registrar’s Office and receives Request for Withdrawal form. The withdrawal date is the date the student initiates the withdrawal with the registrar’s office.
    2. Student must collect signatures from the Business Office, Financial Aid and their academic advisor.
      1. Any financial aid office staff member is able to counsel and sign the Request for Withdrawal form.  It is imperative that the student be counseled appropriately.  If less than 60% of the enrollment period has yet to expire, a pro rate schedule must be used to determine the amount of Title IV funds that a student has earned at the time of withdrawal.  After the 60% point of the enrollment period, a student has earned 100% of the Title IV funds.  COD is used to determine the percentage of the term the student has completed along with what aid may need to be returned.
      2. A copy of the signed Request for Withdrawal form must be submitted to the Director of Financial Aid (or assigned delegate) for appropriate action.
    3. Student delivers form to the Financial Aid Office and signs a copy of the withdraw procedures. (2b)
    4. The financial aid office determines if Title IV aid has been awarded.
      1. If yes, the R2T4 is calculated in COD.
    5. Official Return to Title IV procedure calculations are initiated by Director of Financial Aid (or assigned delegate) via pro rata refund software approved by the Department of Education.
      1. The determination of the number of scheduled days in the payment period is based off the number of the days in the semester. Scheduled breaks of five or more days are excluded from the number of days.
    6. Director of Financial Aid (or assigned delegate) completes refund worksheet in COD.
    7. Director of Financial Aid (or assigned delegate) places holds on student account to prevent any credit refunds from being issued should disbursements have already been made.  Notes are made regarding refund calculation amounts.
    8. Student is notified that he/she must complete Exit Counseling.  Exit Counseling is available on-line at https://studentaid.gov/exit-counseling/
    9. Letter is sent to the student notifying him/her of amount/s to be returned.
    10. Returns are made to the various programs at the time of withdrawal.

Return to Title IV Procedures for Term Completion of all F’s

    1. Non-attendance notifications will be initiated by faculty, registrar or advising center.  Financial aid will receive non-attendance notification via hard copy or email or via the Office of Student Engagement.  This notification will go to the Director of Financial Aid.
    2. Student will be evaluated at the end of the long term to determine if completion of the term existed.  A student must complete at least one semester hour to have completed the term.  A term ending in all F’s as a result of non-attendance will require a R2T4 calculation.
    3. Should a non-attendance date not be determined (as indicated in #1 above), 50% (midpoint of the semester) will be used for the return calculation.  The regulations provide that the percentage of Title IV aid that is earned by the student is equal to the period completed by the student, should that period be determined.  It is to be noted that the “60%” rule still applies. If the determined period is more than 60%, then the student is considered to have earned 100% of the Title IV aid but only if a non-attendance date can be determined and verified; otherwise, we are required to use 50%.
    4. Student will be notified by the Director of Financial Aid regarding the possible return of funds at the first notification of non-attendance and then again after mid-term progress reports are generated.
    5. The refund calculations will be done no earlier than the last day of class and no later than 3 business days after final grades are posted.  All monies to the appropriate entities will be returned and holds placed on the student account.  Letters will be sent to students where funds were returned.  The return of funds may create a balance due on the student account.  Students owing balances will not be allowed to receive transcripts or register for future terms until the balance has been cleared.

10. Return of Title IV – When a student withdraws, is expelled, or ceases to be a student at Hardin-Simmons University, the University is required by the Department of Education to determine what portion, if any, of that student’s financial aid is to be refunded to the financial aid program(s) in which that student participated.  Priority order for the return of federal funds is unsubsidized loans, subsidized loans, federal PLUS loans, federal Pell grants, and FSEOG.

A student has “earned” 100% of his/her Title IV funds at the 60% point in the term, but the financial aid office is required to perform the calculation in this case as well.  A student receiving all “F’s” due to nonattendance is withdrawn using the R2T4 50% rule if no date of last attendance can be determined.

A withdrawing student may keep state grants, institutional aid, departmental scholarships, outside scholarships, and private loans.  However, a student cannot receive a credit refund as a result of institutional aid after a withdrawal has been processed.  Also, a refund may occur when eligible federal aid is due in the term but has not been disbursed to the student account at the time of withdrawal.  This allows for payment of classes in which no credit is received.  However, a withdrawing student’s remaining aid may not create a credit balance from institutional awards during the refund periods.  Further, awarding professors may wish to redistribute departmental scholarships to other students, in which case the award may be reversed in the withdrawing student’s account.  This action is not a prerogative of the financial aid office.

Any student receiving Title IV financial aid must speak with a financial aid officer when attempting to withdraw from the University.  This is to ensure that the correct amount owed to each financial aid program is determined and returned as soon as possible.

Any student who receives a student loan must complete loan exit counseling upon withdrawing from a University.  Due to this requirement Hardin-Simmons will hold a student’s transcripts and all other information for release from the University until exit counseling has been confirmed.  Loan exit counseling can be completed on the internet at https://studentaid.gov/exit-counseling/.

11. Disbursement for Books and Supplies – HSU does not differentiate between students receiving Title IV financial aid and those who do not. All HSU students are permitted to charge books and supplies at the HSU Bookstore up through the 8th class day or the first disbursement of aid.

12. Textbook Information – Information regarding required and recommended textbooks and supplemental material for courses may be found in a couple of ways.
*Required materials may be found on specific course syllabi provided by a student’s instructor.
*Required textbooks and materials can be found online through the student’s self-service, detailing into student planning and their specific courses.

Students can also learn about their textbooks online at the HSU Bookstore

  1. Academic Program (Educational Programs, Instructional Facilities, and Faculty) Undergraduate Catalog; Graduate Catalog
  2. Transfer of Credit Policies (Current Students and Prospective Students)
  3. Institutional and Program Accreditation, Approval, or Licensure
  4. Internet Code of Ethics (to include Copyright Infringement, Computer Use, and File Sharing) https://library.hsutx.edu/fair_use_handout.pdf

General Institutional Information

  1. Teaching Preparation Program Report & HSU Teacher Preparation Program Requirements

Health and Safety

  1. Alcohol and Drug Policy (Student Handbook)
  2. Vaccine Policies & Health Services (Bacterial Meningitis)
  3. Security Report; Timely Warnings & Campus Safety
  4. Missing Person Notification Policy – (Student Handbook – Student Safety Services beginning on page 53)
  5. Fire Safety Report and Fire Log – The Fire Safety Report and Fire Logs are a part of the daily logs of the Campus Police Department.
  6. Information Regarding Student Code of Conduct, Crime Victims about Disciplinary Hearings (Student Handbook – Judicial Procedures, Student Code of Conduct)
  7. Drug Free Schools and Communities Act

Graduation Rates and Other Student Information

  1. Retention Rates
  2. Completion/Graduation and Transfer-out Rates
  3. Success Data To learn more about HSU student success please contact the HSU Career Services Office. Career Services has been utilizing Handshake, a student employment platform since 2019 and have been aggregating success data from the Handshake platform. They are able to pull information upon request. Contact Career Services by calling 325-670-1166 or email them at careerservices@hsutx.edu.
  4. Title IX

Athletics Program

  1. EADA Report (Intercollegiate Athletic Program Participation Rates)

Constitution Day and Voter Registration

  1. Voter Registration Forms – The Texas Secretary of State website answers many questions about voting and allows one to request an application for a voter registration form.
  2. Constitution Day at HSU

Disclosure Requirements Relating to Education Loans

  1. State Grant Assistance
  2. Student Loan Information Published by Dept of Education
  3. National Student Loan Data System
  4. Entrance Counseling for Student Borrowers
  5. Exit Counseling for Student Borrowers
  6. Private Education Loan Disclosures
  7. Code of Conduct for Education Loans

Office of Student Financial Aid Code of Conduct

Hardin-Simmons University (HSU) participates in the William D. Ford Federal Direct Loan Program which includes the Direct Subsidized and Direct Unsubsidized Student Loans, the Direct Graduate PLUS Loan, and the Direct Parent PLUS Loan. In some cases, Private Student Loans are needed to supplement the cost of education. HSU encourages students to exhaust all other methods of financing their education before applying for Private Loans. To comply with the Higher Education Opportunity Act (HEOA), HSU adopts the following Student Loan Code of Conduct. It serves as the formal guiding principles in ensuring the integrity of the student aid process and ethical conduct to HSU employees, in regard to student loan practices.

  1. Revenue Sharing – HSU and its employees will not enter into any type of revenue-sharing arrangement with any lender, guarantor or servicer. HSU does not provide students a preferred lender list from which to select a lender for a private student loan. All loans are processed without regard to lender or mode of transmission (i.e., electronic or paper). HSU will neither recommend a private loan lender nor accept material benefits including revenue or profit sharing to the institution, an officer, or an employee of the institution or an agent.
  2. Gifts – Employees of the Office of Student Financial Aid are prohibited from soliciting or accepting any gift from a lender, guarantor, or servicer of education loans.
    1. Gifts include any gratuity, favor, discount, entertainment, hospitality, loan or other items. This includes a gift of services, transportation, lodging, or meals, whether provided in-kind, by purchase of a ticket, payment in advance or reimbursement after the expense has incurred.
    2. Gifts to family members of an HSU employee are considered to be a gift to the employee if the gift is given with the knowledge and consent of the employee and there is reason to believe the gift was given because of the official position of that employee.
  3. Contracting Arrangements – Employees of the Office of Student Financial Aid shall not accept from any lender or its affiliate, any fee, payment or other financial benefit (including opportunity to purchase stock) as compensation for any consulting arrangement or other contract to provide services to a lender or on behalf of a lender relating to education loans.
  4. Preferred Lender Status – HSU participates in the William D. Ford Federal Direct Loan Program which provides student and parent loans through the U.S. Department of Education. Lenders in the private student loan industry will not be given a preferred status.
  5. Private Loan Certification – HSU will not assign a borrower’s private student loan to a particular lender; all decisions will be made by the borrower in his/her independent review of borrower benefits and lender services. HSU will not refuse to certify, or delay certification of any loan based on the borrower’s selection of a particular lender or guarantee agency.
  6. Staffing Assistance – HSU will not request or accept from any lender, guarantor, or servicer of student loans any assistance with call center staffing or financial aid office staffing.
  7. Advisory Board Compensation – Employees of the Office of Student Financial Aid who serve on an advisory board, commission, or group established by a lender, guarantor, or group of lenders or guarantors, are prohibited from receiving anything of value from the lender, guarantor, or group of lenders or guarantors, except that the employee may be reimbursed for reasonable expenses incurred in serving on such advisory board, commission, or group. 8. Sanctions Violations of this code will be dealt with in accordance with applicable HSU policies and procedures, which may include disciplinary actions up to and including termination of employment by the university.
  8. Preferred Lender Lists – Hardin-Simmons University does not use a preferred lender list, but has elected to provide students a loan resource page via ELM Resources, the software provider of ELMSelect. Elm Select is an independent platform that is not affiliated with the school or partner. No particular lenders or loans are endorsed.
  9. Preferred Lender Arrangements – Hardin-Simmons University does not use a preferred lender list, but has elected to provide students a loan resource page via ELM Resources, the software provider of ELMSelect. HSU Financial Aid staff abide by the Hardin-Simmons University Student Loan Code of Conduct and are prohibited from accepting any financial or other benefits in exchange for displaying lenders and loan options in ELMSelect. Students are encouraged to explore how student loan debt may affect your financial future through financial aid counseling and education provided through the school and federally available web sources.  Elm Select is an independent platform that is not affiliated with the school or partner. No particular lenders or loans are endorsed.

A copy of the most recent HSU semester notification may be viewed by visiting this page.