Marketing Request Forms

The forms below are for specific requests from the different teams in University Marketing. Read closely to make sure you’re choosing the correct form for your needs. For more information or consultation regarding your needs, please contact the Office of University Marketing at (325) 670-1672 or via e-mail at

All design requests that involve printing or production require that we receive an approved purchase order (PO) number before we can begin work on the project. Please provide your PO number in the box on this form, or contact our Project Coordinator, Ana Hernandez with any additional questions.

Please note that the Office of University Marketing accepts advertisement requests via this form only. Email and phone requests will no longer be accepted. If you have questions regarding this form, please contact the Office of University Marketing at (325) 670-1871 or via e-mail at

Marketing must receive an approved purchase order (PO) number for orders of Letterhead and Envelopes. For the time being, our office will continue to use your budget numbers for Business Cards and Name Badges. For Letterhead and Envelope orders, please provide your PO number in the box on this form, or contact our Project Coordinator, Ana Hernandez at (325) 670-1672 or via e-mail at with any additional questions.


Marketing is currently only accepting design requests for projects that are campus-wide priority or a major campus concern. For minor projects, we have provided additional design solutions for campus. Please feel free to utilize any of our self-service templates or the Online Template and Print Portal to customize and order your own print materials for use across the university. These materials have been added by our own graphic design team and provide access to high-quality designs and photos, while also providing you with the flexibility to request materials on your own time and work within your budget.

If these resources still do not fit your needs, contact Ana Hernandez at or (325) 670-1672 with any questions.

Request that University Marketing provides internal (HSU Central) or external (press and social media) communications to promote your event or announcement. Contact Jacob Brandt, or (325) 670-1862 with additional questions. Please note: We encourage you to turn in your requests 14 days before the event, and allow us 48 hours to get your post up on HSU Central.

If you require emergency website assistance, please complete this form, and send an additional email explaining your situation to

Please fill out the web request form below and attach any additional documents and/or images. Typically, simple web updates will be completed within a day or two of receipt. Complex requests and new page creation may take one to two weeks, depending on the complexity of the project and on the volume of work ahead of your project.

Requests for video services should be made as early as possible. Schedule sufficient time for footage capture and remind subjects that they should have ample time available to participate in a video shoot. The requesting department is responsible for choosing, contacting, or coordinating the subject(s) of a video shoot.

All requests are subject to approval by the Office of University Marketing. Camera operators and editors will be assigned to clients as available. Copyright of all footage will be managed by Hardin-Simmons University and will become a part of the university’s video library.