HSU classes will begin and offices open at 10:30am on Thursday, March 5.
FERPA Quiz | FERPA Quiz Key | FERPA Workshop
EDUCATION RECORDS: Include any record maintained by the institution that is related to the student (in whatever format or medium) with some narrowly defined exceptions:
DIRECTORY INFORMATION: Those data items that are publicly releasable, so long as the student does not have a “No Release” on his or her record. Each institution establishes what it considers to be directory information. Common examples include: name, address (local, home and e-mail), telephone (local and home), academic program of study, dates of attendance, date of birth, most recent educational institution attended, and degrees and awards received.
PARENT: With reference toFERPA,the term “parent” refers to either parent if the student is financially dependent (IRSdefinition).
A FERPA-related college education record begins for a student when he or she becomes 18 or enrolls in a higher education institution at any age.
Students have the right to see everything in their “education record,” except:
There is no records retention policy under FERPA.It does not state what records you must make or how long you must keep them. Those are institutional decisions. You cannot destroy records once requested.
Start with the premise that the student has the right to control to whom his or her education record is released. Then, there are several exceptions when that permission is not required.
Historically, we had to have asignedrelease. Regulations now provide more flexibility for utilizing electronic signatures.
The institution may release records without consent, but is not required to do so. Some examples of the exceptions for having a release include:
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