Satisfactory Academic Progress

The Office of Financial Aid monitors your SAP at the end of every semester. If you do not meet the requirements for SAP, you have the right to appeal and provide information about extenuating circumstances that may have hindered your progress. Appeals are reviewed on a case-by-case basis. Please note that SAP and minimum enrollment requirements for individual financial aid program eligibility may vary.

SAP Components

There are three components to Satisfactory Academic Progress (SAP). Failure to comply with any component may result in a loss of aid eligibility. The three components are as follows:

Minimum Financial Aid Grade Point Average (GPA)

  • HSU Hours 6-32: 1.60
  • HSU Hours 33-48: 1.80
  • HSU Hours 49 or more: 2:00
  • Graduate: 2.00

All graded courses are included in this calculation, including failed courses. This could be different from the academic GPA. The academic GPA is used to determine HSU scholarships and institutional aid.

Completion Rate

While students are expected to enroll full-time to be eligible for financial aid, each student must successfully complete a minimum percentage of all credit hours attempted. This percentage includes all institutional and transfer credit hours, regardless of whether or not financial aid was received.

  • 75% overall completion rate

Completion rate is calculated using the total number of completed hours divided by the total number of attempted hours. Drops and withdrawals are considered unsuccessfully completed coursework when determining SAP and will impact completion rate. If you drop below the necessary completion rate you may lose eligibility for financial aid in future terms.

150% Maximum Credit Hours

Students are expected to complete their degree pursuits within a maximum timeframe, including transfer hours earned as well as institutional attempted hours. Students may not receive financial assistance beyond the following:

  • 150% of degree program requirements

Credit hours are cumulative; thus, students working towards obtaining more than one degree in the same category (e.g., double major, undergraduate nursing) may reach this maximum timeframe before completing their course of study and may need to appeal eligibility.

SAP Warnings

After one semester of not meeting the SAP standards, students will be issued a warning and will be permitted to receive financial aid for the next semester. However, after the one semester of warning, students who fail to meet any one or a combination of the SAP components will be ineligible for financial assistance. Students may appeal ineligibility by providing information on extenuating circumstances, indicating what has changed to allow successful academic progress. If an appeal is granted, students may be placed on financial aid probation and asked to follow an academic plan that will lead to meeting minimum SAP requirements in the near future. If students do not meet the terms of probation, eligibility for financial aid will cease and all remaining aid will be cancelled. Subsequent appeals of the same nature are not permitted. Once a student falls from his/her academic plan and loses eligibility, the only way to regain eligibility for financial aid is to meet the SAP requirements.

SAP Notifications

Students who fail to meet minimum SAP standards are not eligible to receive financial aid. Students will be notified of the reason(s) for the loss of eligibility through an email sent to their HSU email address as well as via the self-service portal.

SAP Appeal Process

Students may appeal their ineligibility by providing information on extenuating circumstances, indicating what has changed to allow successful academic progress. However, the submission of an appeal is only a request and does not guarantee that financial aid eligibility will be reinstated. The appeal must be submitted online through the online portal or appeals may be submitted to the attention of the Financial Aid Appeals Committee (financialaid@hsutx.edu) and must be received by the first day of classes for the Fall semester and the first day of classes for the Spring semester.

Changes to recorded grades that take place after SAP evaluation has occurred will be included in the next official SAP evaluation at the end of the subsequent semester. If a grading error is corrected after the SAP evaluation was completed, students may contact our office by phone, email, or in person to request a recalculation of SAP status using the corrected grade. Recalculations will not be done when an Incomplete (I) grade is updated once missing work is completed.

If an appeal is granted, you will be placed on financial aid probation and asked to follow an academic plan that will lead to meeting minimum SAP requirements in the future. If you do not meet the terms of probation, eligibility for financial aid will cease and all remaining aid will be cancelled. Subsequent appeals of the same nature are not permitted. Once you fail to meet the terms of your academic plan and lose eligibility, the only way to regain eligibility for financial aid is to meet the SAP minimum requirements.

Financial Aid Statement of Satisfactory Academic Progress

Undergraduate

Full-time enrollment for financial aid purposes is enrollment in at least 12 hours per long semester (for example Fall/Spring) or six hours per summer session. This could include May term, Summer 1, and/or Summer 2 for a combination of 12 hours during the summer session. An undergraduate student must be enrolled in at least six hours (half-time) during any long semester or combination of summer terms to be eligible for financial aid. Please see a financial aid counselor for details. An academic year equals two long semesters plus summer sessions. The May Term is part of the summer session.

Satisfactory progress toward a degree includes all attempted hours at all institutions attended. Evaluation for satisfactory academic progress by the Registrar’s Office and Financial Aid Office will be measured on HSU coursework. Therefore, the cumulative grade point average/completion percentage is based on hours attempted at HSU only. All hours, including transfer hours, are counted to determine the number of academic years completed. The maximum time frame an undergraduate or graduate student can remain eligible for financial aid cannot exceed 150% of the published length of the program. For instance, if the published length of an academic program is 124 credit hours, the maximum time frame established by the school must not exceed 186 attempted credit hours (that is, 124 x 1.5 = 186).

A student can repeat a course (or its equivalency) an infinite number of times and receive federal aid only if all previous attempts resulted in an F on the student’s record. Once a student passes a course (earned A, B, C, or D grade), he/she can retake the course a second time and receive federal aid (if eligible). Regardless of whether or not the second attempt is a pass or fail, the student cannot receive aid for another attempt. Ex. If the student earned a ‘C’ in a class and wants to attempt to earn an ‘A’ or ‘B’, a student may use Pell to pay for the class. If the student earns a ‘B’, he may not use federal aid in a third attempt to try and earn the ‘A’.

Graduate

The maximum time frame in which a student may complete a master’s degree varies from program to program. Please refer to the HSU Graduate Studies Catalog for the specified length of each program. Full-time enrollment for financial aid purposes is enrollment in at least nine hours per semester or six hours per summer session for most graduate programs. This could include May term, Summer 1, and/or Summer 2 for a combination of 12 hours during the summer session. The May Term is part of the summer session. A half-time course load for a graduate student is defined as six hours per long semester; four hours in the summer session for most graduate programs. A half-time graduate student must complete 12 cumulative hours for each academic year completed. Please refer to the Graduate Catalog for enrollment requirements for doctoral programs.  Graduate students must meet the scholastic regulations established by the Graduate School of Hardin-Simmons University with regard to the cumulative HSU grade point average required to be in good academic standing.

Postgraduate

A postgraduate student is defined as a student who has previously received an undergraduate degree and is not admitted to a graduate or professional school. Postgraduate enrollment in prerequisite courses for Graduate School enrollment will limit the types of aid for which a student may be considered. By definition, a post-graduate student is not enrolled in a degree seeking program. Eligibility for federal student aid requires enrollment in a degree-seeking program or eligible certificate program. See a financial aid officer for details. Full-time enrollment for financial aid purposes includes at least 12 hours per long semester (Fall/Spring) or six hours per summer session. This could include May term, Summer 1, and/or Summer 2 for a combination of 12 hours during the summer sessions. The May Term is part of the summer session.