Reserve Collection Policies

On occasion, there are materials other than course texts which you will want your students to read or use, but will not require them to purchase. To assist you, the library has special circulation procedures for these types of materials. Since these materials are reserved for specific users, they are included in the RESERVE COLLECTION. Any type of library material may be placed on reserve. Depending on the format, such items are kept and requested at the circulation desks in the Richardson Library, Educational Technology Services, or Smith Music Library. For the protection of heavily used materials, the library staff may place additional items in the Reserve Collection.

Types of Reserve

There are different types of reserves based on the length of time the reserved materials may be checked out or on their particular format. Select the amount of time the reserve items for your class should be kept out according to the amount of use the material will receive and the length of the readings. The different types of reserve are:

  1. TWO-HOUR RESERVE - Reserve item may be used for a maximum of 2 hours, and used in the library only.
  2. ONE-DAY RESERVE - Reserve item may be checked out anytime during the day and returned anytime the next day before closing.
  3. THREE-DAY RESERVE - Reserve item may be checked out anytime during the day; due three days later.
  4. SEVEN-DAY RESERVE - Reserve item may be checked out anytime during the day; due 7 days later.

Placing an Item on Reserve

To place an item on reserve, bring items to the Circulation desk with your HSU ID and complete a Reserve Request Form for each course having reserve materials, indicating: your name, phone extension; department and course number, and the length/type of the reserve loan period. ALLOW AT LEAST 2 WORKING DAYS FOR THE LIBRARY STAFF TO PREPARE PAPER MATERIALS FOR RESERVE USE. Reserve items such as articles or chapters from books must have complete bibliographic citations on the item. Please do not make reserve assignments before items are placed on reserve.

When preparing your reserve list, consider the following:

  1. Audiovisual materials are placed on reserve through Educational Technology Services (ext. 1241). Music materials are placed on reserve through the Smith Music Library (ext. 1433).
  2. Normally, only those books for use by several members of the class should be placed on reserve. Normal circulation policies will allow students to use materials under other circumstances.
  3. Avoid placing large numbers of books on reserve for individual courses.
  4. As of January 1, 1978, the copyright law prohibits instructors from placing multiple copies of photocopied journal articles or sections of books on reserve unless its use can meet the tests of “spontaneity,” “brevity,” or “cumulative effect;” however, to protect bound volumes of periodicals, the library may substitute one photocopy of an article for the bound volume.
  5. Photocopies of entire journals or books may not go on reserve without written permission from the copyright holder.
  6. Faculty members should notify the Periodicals Department before making specific assignments in periodicals owned by the Richardson Library. The particular bound volume or issue or a photocopy of the article should be placed on Reserve for the duration of the assignment.
  7. Materials placed on reserve are available to anyone who will follow the reserve checkout and return procedures, even if they are not in a specific class.
  8. Personal copies may be placed on reserve. In order to facilitate control of these items, personal copies are assigned call numbers, labeled, and given book pockets. The library cannot assume responsibility for personal copies beyond normal circulation control.
  9. The library will make the final determination of the number of copies of a title to be placed on reserve and the length of the loan period.
The Circulation Supervisor will provide semester reports for faculty members concerning items on reserve and statistical usage of items. This will give you an opportunity to review the lists and determine Reserve Collection needs or changes. The Circulation Supervisor, (ext. 1235) is available to answer questions about the library's reserve policy or procedures.

Return to Faculty Guide Table of Contents