Page 45 of 107 Updated 1.25.17 FERPA Annual Notice Addendum - Possible Federal and State Data Collection and Use As of January 3, 2012, the U.S. Department of Education's FERPA regulations expand the circumstances under which educational records and personally identifiable information (PII) contained in such records — including Social Security Number, grades, or other private information — may be accessed without a student’s consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities ("Federal and State Authorities") may allow access to student records and PII without consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is "principally engaged in the provision of education," such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to educational records and PII without student consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use- restriction and data security promises from the entities that they authorize to receive a student’s PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without student consent PII from their educational records, and they may track participation in education and other programs by linking such PII to other personal information about a student that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems. Completing a Diploma Card The deadline for filing diploma cards in the Office of the Registrar is listed in the academic calendar in the front of the Undergraduate Catalog. It is to the benefit of the student to file the diploma card at least one semester prior to the semester the student plans to graduate. (October 1 for May graduation, March 1 for August/December graduation) A degree audit will be made as soon as the diploma card is received, and the student will receive a letter indicating requirements needed for graduation within a couple of weeks. The student should notify the assistant registrar one month before graduation if his/her graduation date changes. A student’s name will appear on the commencement program only once. A late fee of $25 will be charged for late diploma cards. Beginning approximately six weeks after the deadline, this late fee will increase substantially in order to add a student to the graduation list so late in the process. Graduation Students who are enrolled in the hours and courses necessary to complete graduation requirements and have filed a diploma card in the Office of the Registrar are eligible to participate in graduation ceremonies. Students who have NOT finished their chapel credits will NOT be allowed to participate in graduation. Beginning with the 2007 catalog, students with a GPA of 3.55 or above with at least 60 residence HSU hours are eligible for honors. These honors are based on GPA completed (not including semester of graduation). The gold honor cords are the only cords that may be worn at Commencement. Applying for Financial Aid HSU financial aid services are available in the Office of Enrollment Services located in Sandefer Memorial Building. The Free Application for Federal Aid (FAFSA) is required for federal or state grant and loan eligibility. The HSU Undergraduate Catalog provides descriptions of HSU academic, departmental, church-related, and other scholarships and grants. The Financial Aid page of the HSU website addresses all aspects of financial aid at HSU. The Financial Aid Guide is of particular benefit to all students and parents.