Page 10 of 107 Updated 1.25.17 Faculty and staff should submit a confidential report through the Beacon system or contact the Care Team directly for any urgent matters. The deans will gather additional information as necessary and confer with the HSU Care Team to determine a plan of support or intervention. Plans may include: • Simply documenting and sharing the concern (possibly with the academic advisor, course instructor, residence director and/or resident assistant). • Discreetly checking in to see how the student is doing. • Having a direct discussion with the student about the concern. In all situations, we ask that best judgement be used and that information only be shared with the Deans. There are situations when communication from the Care Team will be limited in order to maintain confidentiality on behalf of the student’s rights. Medical Withdrawal HSU cares deeply about the physical and mental health of its students; therefore, health and counseling services are available on campus. At times, a student may experience such extreme medical or psychological conditions that the ability to function successfully or safely in the role of a student is significantly impaired. Students are encouraged to prioritize their health and safety and take steps toward recovery, even if academic progress must be delayed. The university will support student-initiated self-care plans, and/or initiate actions that consider the welfare of the individual student and the university community. Medical Withdrawal Process A medical or compassionate withdrawal request may be made in extraordinary cases in which serious illness or injury (medical) or another significant personal situation (compassionate) prevents a student from continuing his or her classes, and incompletes or other arrangements with the instructors are not possible. The medical withdrawal policy covers both physical health and mental health difficulties. A student may request and be considered for a compassionate withdrawal when extraordinary personal reasons, not related to the student's personal physical or mental health (for example, care of a seriously ill child or spouse, or a death in the student's immediate family), prevent the student from continuing in classes. Consideration is only for a complete withdrawal. The request should be in writing and addressed to both: • Dean of Students at • Assistant Dean for Student Engagement a t Michael.LeRoux@hsutx.edu Appropriate documentation for a medical withdrawal needs to include a letter from the student’s attending health care provider that specifies the following: • the date of onset of illness • the dates they were under professional care • the general nature of the medical condition and why/how it prevented completion of course work • the date of anticipated return to school • the last date they were able to attend class The documentation for a compassionate withdrawal will vary, according to the individual circumstances, and must be appropriate to the situation. For example, a compassionate withdrawal request to care for a seriously ill child or other family member may require information similar to that listed under medical withdrawals above. Depending on the situation, other required/acceptable documentation may include police reports or legal documents.