Emergency Desk Reference - Updated December 2016

Hardin-Simmons University Emergency Desk Reference Page 4 T HREAT R ESPONSE N OTIFICATION P ROCEDURES In the event of an emergency or abnormal/unsafe condition, the following notification procedures should be followed: • Call 911 or the HSU Police Department at (325) 670-1461 or 1461 from a campus phone. • The vice president for student life, the dean of students, or the HSU police chief will engage the HSU Alert notification system. The steps are: o From HSU homepage, go to HSU Central o Click on the HSU Alert icon o Log in using your HSU credentials o Click on “Post a Message” o Choose “Premium Text” from dropdown box o Select appropriate message group from the “To” field o Utilize appropriate canned message o Click “Post” • The coordinator of media relations and social media will deploy the emergency notification into the HSU TV server system, which will display on campus TVs tuned to channel 14. • The HSU chief of police will deploy mobile PA announcements and the building PA system (as necessary) in a seek shelter or lockdown situation. • The vice president for student life, the dean of students or the HSU police chief will contact the coordinator of media relations and social media for media contact and/or response. • In the event the coordinator of media relations and social media is unavailable: o First alternative spokesperson would be the dean of students. o Second alternative spokesperson would be the dean of student engagement. o Third alternative spokesperson would be the HSU police chief. Notification of shelter-in-place will occur through the following methods:  HSU alert text system  Email  University homepage  Using staff to make physical contact at each building  Vehicle and other public address systems  Using local media outlets (if necessary) T HREATENING P HONE C ALLS These may include: threats, harassment, or obscene calls. HSU Police will respond to threatening calls received by students’ personal cell phone or phones located in residence halls, University apartments and houses, offices, buildings, or cell phones belonging to HSU. Call or contact the Hardin-Simmons Police at (325) 670-1461. • Save phone numbers and voice messages. • Time, date the calls were received. • Location: residence hall room, building, office, or university apartment or house. • Fill out the report form on the following page.

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