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may not obtain a grade of D, F, or WF in any graduate work. Should any of these situations occur,

the student will be placed on academic probation.

Financial aid has requirements regarding minimum completion of hours. Withdraw from a course

(or courses) will affect the student’s eligibility for financial aid in subsequent semesters.

(See page


Academic Probation

When placed on academic probation, the student’s graduate advisory committee must consider the

student’s potential for successful completion of the program and make a recommendation to the

dean of graduate studies. A student may not be graduated while on academic probation. To return

to good academic standing, the student must satisfy the dictates of their graduate advisory

committee and possess a GPA of 3.0 or better.

Grade Appeal Process

A student, who believes that the grading policy for a class has been unfairly administered, resulting

in a course grade lower than expected, has the right to appeal the professor’s decision on the grade.

The following process is for appealing a course grade only, not for grades on individual projects

or tests.

For an appeal to be considered valid, each of the following steps must be taken in the order listed.


Discuss the matter with the professor. If at all possible, the matter is reconciled at this point.


If dissatisfied with this discussion, the student voices the concern to the program director

in a conference scheduled by the student. The program director discusses the matter with

the professor; another attempt is made to reconcile the matter. (If the professor is the

program director, proceed to step three).


If the issue is not resolved to the student’s satisfaction, the student submits a formal, written

appeal to the dean of the academic area. The following must be included in the graduate

student’s appeal:


A cover letter requesting reconsideration of the grade.


A straightforward narrative (one to three pages) detailing the circumstances

surrounding the contested grades, with special emphasis given to reasons why the

student believes the grade is unwarranted.


All graded projects in the class (tests, essays, projects, etc.) that are in the student’s



The student’s personal record of attendance in the class.


The program director forwards a recommendation on the matter to the dean of the academic

area upon notification that the student has filed a grievance.


In writing, the dean of the academic area formally apprises the professor of the student’s

grievance and gives a summary of the points of concern.


The professor submits to the dean of the academic area a written response, which includes

the projects in the professor’s possession, grades on all work done in the course, and a copy

of the class syllabus with the contested policy highlighted.


The dean of the academic area will meet with each party separately and may schedule a

joint appointment with the two parties in order to attempt a solution.