Part-Time Secretary for the Doctor of Education in Leadership and Gifted and Talented Programs (Non-Exempt)

Department: Irvin School of Education

An application for this position consists of an HSU Application, a resume and a document detailing your Knowledge, Skills and Abilities (see below). The completed application package should be emailed to Human Resources at  and cc:

POSITION: Part-Time Secretary for the Doctor of Education in Leadership and Gifted and Talented Programs (Non-Exempt)

LOCATION:  Abilene, TX

START DATE:  As soon as possible

SUPERVISOR: Associate Dean Irvin School of Education and Program Chair Doctorate in Leadership  

HSU CHRISTIAN STANDARD REQUIREMENT FOR EMPLOYMENT -  Candidate must profess a Christian Faith and commitment to Jesus Christ, maintain an active church involvement, and hold the Old Testament and New Testament to be sacred scriptures.

SCOPE : Secretarial responsibilities related to the Department and Doctoral Program


  • The job is sedentary in nature. Must be able to sit for extended periods of time performing secretarial duties. Some minor lifting may be required (up to 20-25 pounds). 


  • A normal 20-hour week is required.


  • Must have a desire to work with and provide a service to students, faculty, staff and the public. 
  • Must be able to maintain confidentiality concerning personal records and other private information.
  • A familiarity with academic programs is important.


A.  Clerical assistance in academics and secretarial work

B.  Human relations/customer service with students, faculty, staff and the public

C.  Information collection and management

D.  Maintenance of academic records

E.  Logistical arrangements

Secretarial assistance for:  

  • Associate Dean Irvin School of Education and Program Chair Doctorate in Leadership

A.  Assists in communication with prospective students

B.  Assists in registration of students

C.  Collection of data for and maintenance of degree plans for students

D.  Maintains academic files of students

E.  Communication with students regarding academic matters

F.  Assists the faculty with information related to students, advising and rosters

G. Coordination of student information and registration with off-campus centers

H.  Coordination of information with other areas of the university concerning students

I.  Distribution of questionnaires and collection of data for forms related to accrediting agencies

J.  Compilation of program statistical data

K.  Logistical arrangements for selected events

L.  Follows the HSU Personnel and Safety Handbooks

M.  Performs other duties as assigned

KSA's (Knowledge, Skills and Abilities)  on a separate sheet of paper, complete the KSA information listed below. Using any standard word processing program, please write a paragraph for each KSA listed describing your knowledge, skills, and abilities. This is your opportunity to express your background and qualifications in each area. Relate the KSAs to the Essential Duties when possible. Explain your qualifications from your background, education, current job and/or previous jobs as they relate to each function. Interview decisions will be based on the information provided.

1.  Interpersonal Skills.   A positive, team-oriented attitude and a strong work ethic is required.
2.  Document Skills.  Must be familiar with academic degree programs and processes, capable of interpreting transcripts, and capable of maintaining student degree plans.
3.  Computer Skills .  Must be computer literate and have experience with a variety of computer programs, word processing, spreadsheet, database, email/INTERNET, etc.
4.  Customer Service.   Must have customer service experience with the ability to meet, greet and assist the general public, alumni, students and HSU faculty and staff when they call on the phone or enter the office location.
5.  Communication.   Must be familiar with correspondence formats (letters, memos, etc.).  Must have ability to accept a draft document, complete a grammatical and word spelling review and prepare the document for supervisory approval using appropriate word processing application.  Must possess strong oral communications skills as well.
6.  Coordination of Information and Logistics.   Must be able to coordinate academic processes for students with various offices at HSU and be able to make logistical arrangements for certain events.
7.  Christian.   Preference for this position will be given to applicants who are professing Christians.

EMPLOYEE BENEFITS: For more information concerning benefits offered to HSU employees, see the  HSU Benefits Summary  on the HSU website.

EEO / ADA Statement:  

As an Equal Opportunity Employer, HSU complies with all applicable anti-discrimination laws including those prohibiting discrimination on the basis of age, sex, pregnancy, race, color, national origin, disability, genetic information and military service. HSU is a private university affiliated with the Baptist General Convention of Texas, and may lawfully consider an applicant's religion as a selection criterion. HSU is committed to hiring faculty and staff who share an active Christian faith and fully support HSU's mission.

In accordance with the Americans with Disabilities Act (ADA), HSU provides reasonable accommodation to qualified applicants and employees with disabilities unless the accommodation would impose an undue hardship on the organization or would change the essential functions of the job. Requests for reasonable accommodation should be directed to Human Resources.

Background Screen

HSU does not discriminate on the basis of race, color, age, sex, disability, genetic information, national or ethnic origin in employment opportunities, in keeping with applicable state and federal law. HSU is committed to maintaining a safe and secure campus environment and protecting the university's financial and physical assets. Therefore, Hardin Simmons University conducts background checks. Depending on the position applicants may also be required to consent to a credit check as part of the background check process. As a non-profit institution of higher education committed to Christian faith and values, the University exercises its rights under state and federal law to use religion as a factor in making employment decisions. Minorities and women are encouraged to apply.

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