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An informal hearing may be conducted by the student and the administrator who is responsible for the keeping of
the record in question.
A formal hearing may be conducted upon the student’s written request to the administrator who is responsible for
keeping the records. A panel of persons who do not have direct interest in the outcome of the hearing will then be
appointed by the president of the university subject to approval by the student involved. The hearing will be held
within a reasonable time, and a decision will be rendered in writing within a reasonable time.
The university will not permit access to or release educational records or personally identifiable information, other
than campus directory information, without the written consent of the student.
Directory information is information which is customarily made public without the written consent of the student.
A student may request that the university not disclose directory information by making written notice to the Office
of the Registrar on or before the last official day to register for the fall semester. A request for nondisclosure will
be honored for only one academic year or until the university receives written notification that information should
no longer be withheld, whichever occurs first. Directory information may include: name, address, telephone
number, dates of attendance, classification, a class schedule for the current semester, previous institution(s)
attended, major field of study, awards, honors, degree(s) conferred and date(s), past and present participation in
officially recognized sports and activities, and physical factors of athletes (age, height, weight).
Personally identifiable information includes: the student’s parent or other family member, a personal identifier
such as the student’s social security number, date and place of birth, a list of characteristics which would make
identification of the student possible, or other information which would make it possible to identify the student
with reasonable certainty.
HSU reserves the right to give directory information to the public only on individual students.
The student will be required to submit written consent with his/her signature authorizing the university to release
educational records (Transcript Request forms are available on the HSU web page or in the Office of the Registrar)
to individuals (including parents) or agencies. Students may request and receive copies of all released information
subject to payment of costs for the copies.
The university may release personal information to appropriate persons or agencies without student or parental
consent if such information is deemed necessary to protect the health or safety of a student or other persons.
The university will maintain a record indicating all parties who have requested or maintained access to a student’s
records (other than university personnel). The record will indicate the legitimate interest that such parties had for
obtaining the information. Such records of access will be kept in the Office of the Registrar and will be available to
the student on request.
Students have the right to file a complaint with the Family Educational Rights and Privacy Act Office, Department
of Education, 400 Maryland Avenue, S.W., Washington, D.C. 20202, concerning any alleged failure by this
institution to comply with the Family Educational Rights and Privacy Act.
Publicity and Image Use Policy
This statement serves as an advisory that Hardin-Simmons University and its authorized agents may occasionally
use student images in photographic or video format for promotional purposes. This includes but is not limited to
press releases; advertising in print, digital, and video formats; view books; digital view books; CDs; DVDs;
brochures; collateral; yearbooks; and the worldwide web. The university has the right to use student OneCard
photos in the yearbook or related venues.