• General Information

    Academic Headquarters, May 3

    Moody Center, Room 108 will serve as your general headquarters for Academic events on Saturday, May 3. Changes not made prior to the meet should be made directly with the Individual Contest Directors at contest time. There is no need to officially register or check-in. All official results will be posted once the results have been verified and submitted to UIL. All papers/tests/materials and awards not picked up at the contest will be available here. If you provide a self-addressed stamped envelope, materials and awards not picked up will be mailed to you. We cannot insure your receipt of these items if you choose to leave prior to their availability on May 3.

    Food/Snacks

    The University cafeteria is open from 5PM - 7 PM Friday and 11 AM to 1:30 PM on Saturday. You may contact the Director of Dining Services, Ms. Kathy Diamond, (325-670-1334) if you wish to prearrange meals through the cafeteria. The snack bar in the Moody Center opens at 8 AM on Saturday.

    Hospitality room for coaches and school officials will be located in Room 108, in the Moody Center.

    Gathering

    For your convenience students may relax and wait for their contest start time in the basement of Moody Center or in Room 103 on the first floor of the Johnson Building; the latter will be available until 5 P.M.
     

    Substitutions

    All substitutions must come to us via email or fax.
    If an alternate is to substitute for a contestant qualified for participation in an event, the contestant’s Principal is obligated to notify BOTH the Academic Director and the Principal of the next lower place finisher. Early notification is important for all parties. For substitutions to fill a team vacancy, see the special rules governing specific contest or events in the UIL Constitution and Contest Rules. The proper form confirming the substitution must be submitted to the Regional Contest Director at least 30 minutes prior to the beginning of the scheduled event. An alternate will NOT be permitted to take the test unless he/she is an official substitute.

    Computers, Printers, Electronic Devices

    Ready Writing and Journalism:
    Students may share a printer but must have printing completed by end of time.

    Computer Applications:
    Students may NOT share a computer or a printer.

    Speech Events:
    Refer to specific UIL guidelines for each event.
     

    Informative and Persuasive Speaking Handbook, LD Debate Handbook, Prose and Poetry Handbook and other official UIL Publications are available through the League office, and on the UIL website. Coaches are responsible for reviewing these rules in advance of the contest.

    Admission

    Admission rates for the Regional Spring meet activities are:
    One-Act Play: Adults $7.00, Students $5.00
    Track and Field Events: Adults $8.00, Students $5.00, $14.00 for tournament pass
    Note: Coaches are furnished only two wristbands. All others must pay general admission.

    Contest Results

    Have someone from your school or an adult representative present for verification and awards for your event.

    Left-over Tests

    Tests not picked up following verification may be picked up in Moody Center Room 108. If you leave a self-addressed stamped envelope, materials and awards not picked up on Saturday will be mailed the following week.

    Contest No-Shows

    A list of absent contestants will be reported to the UIL office from each academic event. It is vitally important that you notify in advance if a contestant will be unable to attend the regional competition.

    Campus Parking

    Please remember that classes are in session Friday, May 2nd. Once students have been delivered to their various contest sites, park buses on the West side of campus near Mabee Athletic complex. On Saturday, May 3rd, buses may be parked behind Abilene Hall.

    Hotels/Motels

    Please visit the Abilene Convention and Visitors Bureau for lodging.
    http://www.abilene.com/visitors

    Lost and Found and Messages

    Check at Headquarters for missing items and messages.

    Entries and Certification

    1. All district meet results (academic, golf, tennis, and track and field must be submitted as soon as possible after each meet.)
    2. All District results must be submitted no later than the following dates:
      Academic Events - Certified through the Spring Meet Online System
      One-Act Play - Certified by the UIL Office
      Golf and Tennis - April 9, 2014
      Track and Field - April 11, 2014

    Fees

    The entry fees for academic contests are based on $12 per contest and $25 per team event with the exception of Lincoln-Douglas Debate which is $20 per contestant. The entry fees for athletic contests are based on $15 per event with the exception of golf which is $65 per contestant. A fee of $475 will be assessed for each One-Act Play entered.

    Each District Director is requested to send one check (total amount for all academic and athletic contests) for all the schools in the district. (See Schedule of Fees) All entry fees are due by April 10 and are non-refundable. Each school with a One-Act Play will send a check for $475.00 directly to the Director General postmarked no later than April 10. Checks are to be payable to HSU and sent to Charlene Strickland, Director General, Box 15078, Abilene, TX 79698.

    Location of Events

    One-Act Plays:

    • Van Ellis Theater
    • Rehearsals: Friday, May 2, 2014 beginning at 1 P.M.
    • Performances: Saturday, May 3, 2014 beginning at 4 P.M.

    Academic Events:

    • Hardin-Simmons University Campus
    • Friday and Saturday, May 2-3, 2014
    • (Refer to schedule of Academic Events)

    Golf (Boys and Girls)

    • Diamondback Golf Club, 1510 E. Industrial
    • Boys begin at 8 AM Monday and Tuesday, April 14-15, 2014
    • Girls begin at 8 AM Wednesday and Thursday, April 16-17, 2014

    Tennis (Boys and Girls)

    • Rose Park Tennis Center, 810 Portland
    • Monday and Tuesday, April 14-15, 2014

    Track and Field

    • Wilford Moore Stadium, McMurry University
    • Friday and Saturday, April 25-26, 2014

    Verification/Awards/State Meet Information

    Students, their coaches, and/or school officials are urged to attend all verification periods and awards meetings.Regional meet directors are under no obligation to contact winners who fail to attend awards meetings with results.Information regarding the 2014 UIL Academic State Meet is posted on the UIL web site at www.uiltexas.org/academics. Information packets will not be mailed to schools or handed out during the regional meet verification meetings or awards ceremonies except for LD coaches’ packets for advancing Lincoln-Douglas debaters. Coaches and contestants must go to the UIL web site for a tentative schedule, Austin hotel/motel information, UT campus map, parking suggestions, TILF scholarships, and other vital State Meet information. Responsibility for knowing times, dates and sites of State Meet events rests solely with coaches and contestants. Second-place regional teams should also look for the list of wild card qualifiers.

    Medals, Plaques and Trophies

    Awards are standardized UIL medals, plaques and trophies.Medals are awarded for first through sixth in all academic events except OAP and LD debate.A Regional Academic Championship Trophy will be awarded at the conclusion of the academic events. A first place team trophy will be awarded in golf and in track. Plaques will be awarded to top relay teams, and medals awarded to the first three place winners in tennis and track and field.

    Supplies and Souvenirs

    The HSU Bookstore will have school supplies, books, T-shirts, souvenirs and gifts available for sale in front of Behrens Chapel from 10:00 am to 3:00 pm.

    Regional T-Shirts

    Regional UIL T-shirts will also be on sale ($15 each) in Moody Center, Room 108 on Saturday, May 3rd and at the sites of the athletic events.
    We will have the shirts for academic competitors set aside for you, the sponsor, in Room 108 in Moody Center.
    For tennis competitors, t-shirts will be available at Rose Park Tennis Center.
    For golf competitors, t-shirts will be available at Diamondback Golf Club.
    For track competitors, t-shirts will be available at Wilford Moore Stadium, McMurry University.

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