Changes in Hours
Students who wish to drop courses or withdraw from the University must secure the proper form(s) from the
Registrar’s Office and contact the Financial Aid Office. Students should know in advance how changes in
enrollment affect their financial aid eligibility. A reduction in hours may result in an adjustment to the award
package and could affect satisfactory academic progress status.
The primary responsibility for paying for a college education rests with the student and family. Financial aid is
considered supplemental, and enrollment status governs receipt of funds.
• When a student withdraws, is expelled, or ceases to be a student before the end of an academic term, a refund
may be due in accordance with University’s refund policy.
• A refund may occur when federal aid is due in the term but has not been disbursed at the time of withdrawal.
• Federal law and University policy dictate that calculated amounts be returned to the respective financial
aid programs when a withdrawal occurs, so withdrawal may mean the loss of part or all of federal, state, or
• Withdrawing students are responsible for payment of any balance resulting from the return of financial aid.
Payment plans may be arranged with the HSU Business Office.
• Priority order for the return of federal funds is unsubsidized Direct loans, subsidized Direct loans, Perkins
loans, Direct Plus loans, Pell grants, and FSEOG.
• Student loan recipients must complete loan exit counseling upon withdrawing from the university at
. Due to this federal requirement, HSU will hold transcripts and other
education records until exit counseling is confirmed.
Students must complete at least one semester hour in a term with a passing grade to prevent a return
of federal financial aid funds. For financial aid purposes, the Department of Education monitors class attendance. Non-
attendance and the receiving of all failing grades in a term requires a return of financial aid funds. Students receiving all
failing grades in a term are immediately placed on academic suspension by the registrar and financial aid suspension by the
financial aid director.
RE F UND SCHEDU L E
The occurrence of withdrawal determines the allowable refund:
Summer I & II
During first two days of class
During the 2nd two days of class
During the 3rd two days of class
Fall and Spring Semesters
During 1st eight days of class
During 2nd eight days of class
During 3rd eight days of class
1st day of class
After 1st day of class